Executive Assistant - Cincinnati, OH
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Executive Assistant - Cincinnati, OH

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Date: April 14, 2014

Organization: U.S. Environmental Protection Agency

Location: Cincinnati, OH

The National Council on the Aging (NCOA) has two Executive Assistant positions available at the U.S. Environmental Protection Agency (EPA) in Cincinnati. The positions provide secretarial and administrative support to the Branch Chief and staff.  

Duties

  • Provide assistance with and/or make travel arrangements when necessary using GovTrip and/or the ORD Travel Team to include preparing and processing all related paperwork (TA’s and Vouchers) for both domestic and international travel.
  • Proofread, edit, and format excel documents for final submission.
  • Prepare, track, and route routine correspondence via word processing.
  • Handle meeting logistics. 
  • Organize and schedule video/audio conference calls and arrange meeting space via the Cincinnat@work database.
  • Compile, coordinate, and enter data into various databases.
  • Develop Graphics, Spreadsheets, and Powerpoint presentations. 
  • Perform routine office duties to include answering phones, filing, photocopying, sorting/distributing/sending mail, maintaining office supply and property inventory, and preparing UPS/FEDEX packages for delivery.
  • Maintain branch rosters and emergency contact lists.
  • Conduct timekeeper and property management duties and responsibilities as needed, tracking staff leave, travel, and time in People Plus. 
  • Place supply orders for staff as necessary.   
  • Serve as backup for the Division and Lab Executive Assistants with general office duties as needed and in their absence.

Required 

  • Age 55+ 
  • High school graduate or five years of related experience  
  • Familiar with the Lab at work systems (Cincinati@work; ORD@work etc.)
  • Proficient with Windows 7, Lotus Notes, Excel, and Microsoft Word 
  • Positive can-do attitude 

Hours & Pay

  • Full-time - 40 hours per week 
  • $12.72 per hour, plus benefits  

To Apply

Email resume to: SEE.HR@ncoa.org